Website Privacy Notice

1. Controller

Email: thetakappamusic@gmail.com

2. Website delivery and hosting

This website is delivered through Cloudflare, Inc. (“Cloudflare”). When you request a page or file, Cloudflare and the website infrastructure process technical information needed to respond to the request. This may include your IP address, the requested URL, the date and time of the request, request headers, routing and security information, and the response status.

This processing is necessary to deliver the website, maintain its security and availability, prevent abuse, and diagnose technical errors. The legal basis is Article 6(1)(f) GDPR. The legitimate interests are the secure, reliable, and efficient operation of this website.

Cloudflare acts as a service provider for website delivery and may process data in countries outside the European Economic Area. Where required, Cloudflare uses recognized safeguards for international transfers, including the European Commission’s Standard Contractual Clauses. Further information is available in Cloudflare’s Privacy Policy and Data Processing Addendum.

Technical invocation logs made available to Theta Kappa Music are retained by Cloudflare for no longer than seven days under the current service limits and may be retained for a shorter period depending on the account plan and configuration. Other technical data is deleted or anonymized when it is no longer needed, subject to Cloudflare’s contractual and legal obligations.

3. Contact by email

If you contact Theta Kappa Music by email, the email address, message, attachments, and related technical metadata you provide are processed to handle and respond to your request.

For inquiries concerning a possible or existing project or other contractual relationship, the legal basis is Article 6(1)(b) GDPR. For other correspondence, the legal basis is Article 6(1)(f) GDPR, based on the legitimate interest in communicating with people who contact Theta Kappa Music.

Email is provided through Google’s Gmail service. Google may process email and technical data under its own terms and privacy practices. For users in the European Economic Area and Switzerland, most Google consumer services are provided by Google Ireland Limited. See Google’s Privacy Policy.

Correspondence is retained for as long as needed to answer the request and manage any resulting relationship. Information may be retained longer where required by statutory commercial or tax retention periods or where needed to establish, exercise, or defend legal claims.

4. Browser-local tools

Interactive tools on this website, such as the MIDI VLQ encoder and decoder, run locally in your browser. Values entered into those tools are not transmitted to Theta Kappa Music by the website code.

5. Cookies, analytics, and tracking

The website itself does not set cookies and does not use analytics, advertising, profiling, or marketing trackers. Cloudflare may use strictly necessary cookies if required to provide security features or respond to suspicious traffic. Such cookies are used for security and website operation rather than advertising.

6. External links

This website links to third-party websites and services, including social networks and app stores. No connection to those services is initiated merely because a link appears on a page. If you follow a link, the third party receives the technical information normally sent by your browser and processes it under its own privacy terms.

7. Recipients and disclosure

Personal data is disclosed only where necessary to the service providers described above, where you direct or authorize the disclosure, or where disclosure is required by law. Theta Kappa Music does not sell personal data.

8. Your rights

Subject to the conditions of the GDPR, you may request access to your personal data, rectification of inaccurate data, erasure, restriction of processing, and data portability. You may object at any time to processing based on Article 6(1)(f) GDPR for reasons arising from your particular situation.

To exercise these rights, email thetakappamusic@gmail.com. You also have the right to lodge a complaint with a data protection supervisory authority. The competent authority in Berlin is the Berlin Commissioner for Data Protection and Freedom of Information.

9. Automated decision-making

Theta Kappa Music does not use personal data collected through this website for automated decision-making or profiling.

10. Changes to this notice

This notice may be updated when the website, service providers, or legal requirements change. The effective date above identifies the latest revision.